The Real Estate Registry sets fees of RD$4,000 for the first application and RD$6,500 for subsequent applications, in addition to documentary requirements and a response time of 30 business days
SANTO DOMINGO.– The loss or destruction of a property registration certificate can represent an expense of between RD$4,000 and RD$6,500 for those who need to obtain a new copy, according to the rates established by the National Directorate of Title Registration of the Dominican Republic.
The procedure allows the replacement of the lost or damaged document with another of the same nature that proves the same real right previously registered, without this implying the creation of a new ownership.
According to official information from the Real Estate Registry, the procedure requires a sworn statement, a reasoned request, and the publication of a notice in a newspaper of wide national circulation, among other documents that must be submitted by interested parties.
How much does it cost to replace the certification?
The institution sets a fee of RD$4,000 for each certification issued when it is a first request for loss or destruction.
However, for subsequent applications, the amount rises to RD$6,500, which represents an increase of RD$2,500 over the initial cost.
These amounts may be added to other payments, depending on the characteristics of the file and the method used to deposit it.
These include a charge of RD$130 for each notarial act, in accordance with Law No. 140-15 of the Notary, as well as RD$50 per notarized contract, in accordance with Law No. 3-2019 of the Bar Association of the Dominican Republic, when applicable.
On the other hand, those who use the remote deposit service will have to pay RD$300 at the User Service Center (CENAU) of the National District and the province of Santo Domingo, while for the other locations the fee is RD$800.
Regarding the express window, the document establishes a fee of RD$4,000 or RD$6,500 for each certification, as applicable.
The stated fees do not necessarily include all expenses associated with the preparation of the required documents.
Sworn statement and publication in newspaper
One of the main requirements is to submit a sworn statement signed by the beneficiary of the accessory real right, in which the loss or destruction of the certification is stated.
In addition, the applicant must indicate whether they have carried out any operation using the lost document, information that is part of the checks required during the process.
This declaration can be formalized before a notary public through an authentic act or before a registrar of titles who has the necessary electronic means to verify the quality of the parties.
Likewise, a duly motivated request signed by the beneficiary is required, accompanied by a publication in a newspaper of wide national circulation that reports on the loss or destruction of the document.
This notice must be certified by the means of communication used.
However, submitting a copy of the original certification is optional, according to the requirements established by the entity.
Requirements for individuals and companies
For individuals, the file must include legible copies of both sides of the identity cards of the parties involved, as appropriate.
In the case of foreigners, a passport and a national or country of origin identification document are required as a second official document.
Similarly, when the procedure is carried out through a representative, the power of attorney authorizing that action must be presented. Specific documents are also required for situations involving minors or individuals under guardianship.
For their part, legal entities must deposit the identification of their representative, the National Taxpayer Registry (RNC), a copy of the current commercial registry in accordance with the conditions of the procedure and the documentation that accredits the representation of the entity.
The latter may consist of a minutes of the assembly or corporate statutes endorsed by the corresponding Chamber of Commerce and Production.
The process may take 30 business days
According to the National Directorate of Title Registration, the established response time for this service is 30 business days, although the deadline may vary according to the commitment date given by the institution at the time of making the request.
Regarding the available options, interested parties can go in person to a Title Registry office, use the remote deposit service, or carry out the procedure through the Virtual Office of the Real Estate Registry.
However, those who choose the electronic option must attach the required documents and complete the delivery of the originals to the corresponding office, according to institutional instructions.
Payments for service fees can be made at Banco de Reservas or by credit and debit cards through the digital platform of the Real Estate Registry.
Meanwhile, payments corresponding to Law No. 3-2019 are made to the General Directorate of Internal Taxes (DGII).
Importance of preserving real estate documents
Replacing a certificate of accessory real rights involves not only paying the corresponding fees, but also complying with formalities intended to document the circumstances in which its loss or destruction occurred.
In that sense, the sworn statement, the identification of the beneficiary and the publication of the notice constitute part of the administrative requirements established to process the substitution.
Although the procedure allows obtaining a new copy that supports the registered right, its implementation involves additional costs and a waiting period that interested parties should consider.
For this reason, the proper preservation of certifications and other documents related to real estate transactions is important to avoid replacement procedures and unnecessary expenses.
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